Outlook online archive rules But an Exchange Online administrator can create additional archiving policies for Outlook using the Microsoft 365 Admin Center or using PowerShell. For example, in the image below, available policies include 1 Week Delete (7 days) and 1 Month Delete (1 month). See the next section Dec 20, 2024 · How to set up archive rules in Outlook 365. Now you can move to another pre-requisite i. If you would like to create a new rule, please select “Create Rule”, then you are able to set up the rule as you like. Click the "Gear" icon in the top right hand of the page: Jun 30, 2021 · Dear TechNet-Forum, we are running Office 365 and want to enable the automatic archive function for different O365 - Exchange mailboxes. But I think that the archive button of my corporate outlook archives an e-mail in the company’s outlook archive – while the button of my mobile app archives it on the Online archive. Select Next, and then review and submit to create the custom archive DPT. Open classic Outlook. e. microsoft. Exchange Online Archiving License. In the folder list panel, locate the Online Archive folder. The new archive DPT is displayed in the list of retention tags. Using Office 365 online archiving and retention policies. Sign into OWA (Outlook Web App) with FSUID@fsu. Let’s first take a closer look at what Outlook Online Archive is in order to better understand the requirements and usage guidelines for the Online Archive. These labels and policies can be assigned to both messages and folders in your mailbox. Also available are longer term policies such as 1 Year Delete (1 year) and 5 Year Delete (5 years). You could create a new rule or view the rules you have already set up here. A retention tag is a data archiving/retention rule that you can apply to specific scopes (entire mailboxes, mailbox folders, etc. How do I automatically move the emails from Primary Mailbox\Archive to the Online Archive? I don’t see an option under rules (Outlook for Mac), and it is too big to manually move it with the mouse (Outlook will lock up). com Archive policies control how long messages are left in an email folder before they're moved to an archive. For example, I want to set a rule to automatically and continually move emails and emails in a specific folder from the inbox that are older than 90 days to Online/In-Place Archive. I tried it with my own mailbox. Note: The documentation uses many names for the Outlook Online Archive. Retention policies typically cover a range of time. The out-of-the-box archive policies are few and insufficient for some organizations. Mar 10, 2019 · I use the Online archive (including on my mobile’s Outlook app). Optionally, explore existing Online Archive folder contents. Drag and drop email messages to and from your archive folder as needed. The user has a folder called Archive (primary Mailbox) with 94Gb of emails. Move your entire PST to your Online Archive Mailbox at once Jan 31, 2022 · That's why it's called Online Archive. The default archive policy that is part of the retention policy assigned to Exchange Online mailboxes moves items to the archive mailbox two years after the date the item was I want to know if there are rules on Outlook that can be set to automatically move old emails and folders into Online/In-Place Archive from a specific date. Import your . edu and password 2. Once the archive mailboxes have been set up, you need to complete the second phase of preparations to create an archive policy – configure retention tags. PST You can import your . The Exchange Online Archive is available with most Office 365 plans. Sep 18, 2023 · Create retention tags – rules for email archiving. Select Archive. The messages moved out of the Online Archive will count toward your Outlook storage again. Because of that, at principle I thought I had lost some e-mails. Creating a New Office 365 Archiving Policy. 1. Aug 31, 2022 · We enabled the online Archive mailbox for a user. Select an email message you want to archive. An archive mailbox is a specialised mailbox that appears alongside the user's primary mailbox folders in Outlook, or Outlook on the web (previously known as Outlook Web App, or OWA). To restore an archived message back to its original folder, select it in the Archive folder, select Move to, and then select the folder or type the name of the folder that you want to move it to. A retention tag can be defined as a rule for data archive or retention, it can be applied to the entire mailbox, or a specific folder of a mailbox. Note: The option to assign retention labels and archive policies for your account may not be available to you if your IT administrator hasn't turned it Dec 3, 2024 · For the Retention Action Select Move item to archive to move items to the archive mailbox when the retention period expires. Aug 25, 2024 · When you enable the archive mailbox, items in the user's mailbox that are older than the archiving policy assigned to the mailbox will be moved to the new archive mailbox. Apr 7, 2025 · Step 2: Move old mail to Online archive via a one-time policy; Step 3: Move an entire folder to the Online Archive; Identify folders with the largest/most items – potential folder candidates for Online Archive. The online archive, for example, can also be accessed from Outlook Online or the Outlook App. See full list on support. How can I check if I have an Online Archive? Online Archive is visible as an additional mailbox in our Outlook. ). To get to your Archive folder: Under Folders, select Archive. configure retention tags. Each Office 365 email enabled account features an Online Archive mailbox. Alternative terms for Online Archive in Microsoft 365 are: Outlook Online Archive; Exchange Online Archive; You can find both terms in the documentation and online resources. Create the custom retention policy tag for the Deleted Items folder May 17, 2022 · Another problem with PST files is that they can only be accessed from the computer where the PST file is located. It Oct 4, 2020 · To set up inbox rules for your Outlook for Mac, please click on “Rules” on the top under “Tools” menu. Step 1 : Activate Online Archive (Online Archive is also visible in… Jun 16, 2023 · What is Outlook Online Archive. pst to the Online Archive by following the instructions in the links below: Move Data from Outlook PST to your Online Archive Mailbox . Additionally, how it differs from a normal archive. Setting Up Archive Rules / Policies in Office 365 Using Retention Tag. . Find your Online Archive folder in classic Outlook. gxiagg aynmz zggzk vtqscc ura uplnhk nuh cqqvg rbhre sehgc wgnl bsd fjloshq ooyps cmvo